All personal data collected on the five IP offices website is managed by the EPO and processed in accordance with the Guidelines for the protection of personal data in the European Patent Office, which aim to ensure the highest standards when handling user information. Please read these guidelines carefully.
The EPO’s Data Protection Officer monitors the observance of the guidelines with respect to all processing operations performed by the EPO. The Data Protection Officer is independent in his/her function.
The EPO is an international organisation established by the European Patent Convention and as such is not directly bound by the EU’s General Data Protection Regulation (GDPR). It strives to keep its data protection framework in line with current best practices. A recent audit report has confirmed that it is in close alignment with the GDPR legal framework.
It applies to the five IP offices website only. Users are encouraged to review the respective privacy policies of other websites linked from the five IP offices website in order to obtain more information about the processing and use of personal data collected by those websites.
The controller of personal data collected via the website is
Director International Co-operation
When a user visits the five IP offices website, the EPO collects and stores the personal data assigned to that user's device in the form of data sets in order to provide them with access to the website and the requested content as well as to optimise their user experience.
The following data sets are generated on our web servers and stored in our log files:
The above data sets are stored in our database and are subject to analysis by software that helps us to better understand the usage of information provided on our websites. The purpose of such analyses is to enhance the quality of our services for the broad public. It is not done for the purpose of attributing information in the logfiles to individual users.
The storage and maintenance of data sets is a basic requirement for the provision of the website and the security of our IT systems and as such is not negotiable.
Cookies are small text files sent by a website server and stored on your device (e.g. computer, tablet or phone).
When you visit the five IP offices website, cookies are used for web session management, to analyse how visitors use the website and also for web browser security. They are also implemented to ensure the proper technical functioning of the website and for the purpose of tracking usage trends on an aggregated basis. For this reason, we may collect some data on your browsing experience.
This information is used to gather aggregated and anonymous statistics with a view to improving our services and your user experience. None of the cookies require your consent. The collection, aggregation and anonymisation of this data in the form of the aforementioned data sets is performed in the EPO’s data centre with the necessary security measures.
The five IP offices website also complies with the Do Not Track (DNT) option. If you enable the DNT option in your web browser, we will respect your choice, and your browsing experience on our website will not be tracked for our anonymised statistics. Instructions on how to activate this option can be found below:
The EPO does not share any information contained in cookies or data sets collected within the scope of the five IP offices website with any third parties.
No personal data is shared with third parties. Aggregated and anonymous information on the five IP offices website usage statistics are shared with the IP5 Offices and may be made publicly available on the five IP offices website or in EPO/IP5 publications.
Personal data collected via the five IP offices website will be deleted or anonymised as soon as it is no longer required for the purposes for which it has been collected, unless further processing or storage of the data is necessary in order to comply with legal obligations according to Article 5(a) of the Guidelines for the protection of personal data in the European Patent Office.
Users have the following rights:
Users can assert their above-mentioned rights by contacting the administrator of the five IP offices website at firstname.lastname@example.org.
You can also write to the EPO's Data Protection Officer at email@example.com.